DART: Recording Fees, Transfer Taxes and Filing Instructions with Pinpoint Accuracy

Title and settlement professionals can expedite the closing process with DART.

With more than 4,000 recorder offices and tax jurisdictions, and more than 80,000 related taxes, fees, customs, rules, and regulations, keeping an accurate account of recording fees, transfer taxes, and filing instructions for every residential property in the U.S. is no small task. That’s why the most progressive title and settlement professionals rely on DART℠ for accurate recording fees, transfer taxes and filing instructions.

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Pinpoint accuracy is our standard.

Designed for the specific needs of title and settlement agents, DART speeds up and simplifies closing transactions because the database provides:

  • Precise recording fees, transfer taxes and filing instructions for any property in America.
  • Automatic selections of county and tax authority by street address using our unique geocoding feature.
  • Guaranteed data accuracy.
  • Data integrity ensured by specialists who research and document all nuances associated with these critical costs.
  • Reliable Buyer/Seller splits based on statutory and customary practices.
  • Access to key forms and helpful documents.

Features Overview

Feature Description
Recording Fee and Transfer Tax Data for Settlement Companies

Accurate recording fees and transfer/mortgage taxes at the state, county and local level

  • Unique local laws and calculation methods used as needed
  • NY CEMA loans
  • First-time homebuyer exemptions (where applicable)
  • Rates checked frequently directly with county recording offices and other sources
  • Transfer taxes include deed, mortgage, recordation, stamp and other related taxes
Multiple Loan Types Supported Purchase, refinance, refinance with quitclaim (partial change in ownership), reverse (FHA and non-FHA), first and second mortgages (stand-alone and concurrent) and construction-to-permanent.
Multiple Property Types Supported Single family, cooperative, townhome, condo, multi-family residential and manufactured.
Robust “Who-pays” Feature
  • Buyer/seller transfer tax splits are available by state, county and tax authority (city)
  • Splits for every tax in every location
  • “Rule strength” for each buyer-seller split (indicates whether a split is dictated by statute, by custom, etc.)
  • Allows customer implementation of internal rules for using splits
Geo-location Services With latitude/longitude of property, DART automatically determines the associated recording office and tax authority
Multiple Document Types Supported 6D Certificate, Affidavit, Affidavit of Affixation, Affidavit of Affixture, Affidavit of Conversion to Real Estate, Affidavit of Lost Note, Affidavit of Transfer to Real Estate, Assignment, Assignment of Lease, Assignment of Parking Space, Building Loan Agreement, Building Loan Agreement Discharge/Termination, Cancellation of Lien, Cancellation of Mortgage, Cancellation of Note, CEMA, Certificate of Permanent Location, Construction Permanent Loan Agreement, Cooperative Deed, Declaration, Declaration Certificate, Declaration of Intent to Affix Manufactured Home to Real Property, Deed, Deed of Reconveyance, Manufactured Home Affidavit for Retirement of Title Certificate, Manufactured Home Lien Affidavit, Manufactured Home Severance Affidavit, Modification, Mortgage / Deed of Trust, Mortgage Tax Affidavit (252, 253 & 255), Municipal Lien Certificate, Notice of Commencement, Notice of Completion, Notice of Termination, Partial Release of Lien, Power of Attorney, Proprietary Lease, Proprietary Lease Agreement, Real Estate Transfer Declaration Forms, Real Estate Transfer Declaration Supplemental Form B, Real Estate Transfer Tax Payment Document, Release of Real Estate Lien, RP-5217 – Equalization & Assessment Form, Statement of Intent to Declare a Manufactured Home Real Property, Statement of Ownership and Location, Statement of Value, Stock Certificate, Stock Cooperative Transfer, Subordination Agreement, Substitution of Trustee, Substitution of Trustee-Deed of Reconveyance, Termination of Notice, TP-584 – Combined Real Estate Transfer Tax Return, UCC Cooperative Addendum, UCC1, UCC1 Addendum, UCC3, Well Disclosure Certificate

With advanced geocoding capabilities DART knows which recording office and tax authority are associated with every residence.

Are you tired of trying to figure out which recording office or tax authority you need to use for a specific property? With DART you no longer have this worry because every residential address in the U.S. is precisely geocoded to its exact location. This allows DART to identify the correct recording office and tax authority for every property in the nation — even those that are in ZIP Codes that cross county or tax authority boundaries, or in cities without an obvious tax authority.

Address: 447 Grand Blvd, Venice, CA 90291

Given this Venice street address, identifying the correct tax authority is not easy, and can result in inaccurate tax estimates and closing delays. DART’s geocoding feature automatically determines the exact location of this property and its tax jurisdiction – the incorporated City of Los Angeles. With this information, DART generates the correct transfer taxes, recording fees and recording instructions, enabling you to confidently close on time.

Intuitive interface, immediate results.

There’s never been an easier or more immediate way to calculate recording fees and transfer taxes or generate filing instructions. With DART’s step-by-step interface, quickly accessing the information you need is as simple as it can be.

EXAMPLE 1: Calculate Fees

STEP 1: Select Your Path — View Recording Instructions or Calculate Fees

(This example shows the Calculate Fees path.)

STEP 2: Calculate Fees — Enter Transaction Data

(This example shows how simple and intuitive the input screens are within the DART application.)

STEP 3: View Output — Government Recording & Transfer Charges

(This example shows only a portion of the data included with DART.)

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EXAMPLE 2: View Recording Instructions

STEP 1: Select Your Path — View Recording Instructions or Calculate Fees

(This example shows the View Recording Instructions path.)

STEP 2: Select Geography — To Determine Recorder Office and Tax Authority

(This example shows how simple and intuitive the interface is within the DART application.)

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STEP 3: View Output — Recording Office Information

(This example shows only a portion of the data included with DART.)

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Uninterrupted workflow and unmatched simplicity.

At ClosingCorp, we relentlessly pursue the development of data and technologies that will make your life easier and improve your bottom line. That’s why we designed DART to simply and seamlessly integrate into your current workflow via Web services. With this database, you receive a DART API to facilitate easy implementation of the DART service. The data is returned via XML for use within the requesting application. Alternatively, you may want to use our DART service directly through our web interface, requiring no set up at all.

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